Descripción del puesto

PLAN DE TRABAJO:
HUMAN RESOURCES
JOB TITLE: HUMAN RESOURCE INTERN
LOCATION: UNFPA REGIONAL OFFICE IN LACRO (HYBRID-PANAMA)
PART/FULL-TIME: FULL-TIME (APPROXIMATELY 40 HOURS PER WEEK)
DURATION: 6 MONTHS (ONLY)

THE POSITION:
THE DHR INTERN IS A MEMBER OF THE REGIONAL DHR TEAM, THE PERSON WILL BE UNDER THE DIRECT SUPERVISION OF THE LACRO HUMAN RESOURCES BUSINESS PARTNER (HRBP) AND SUPPORTS THE EFFECTIVE RESPONSE TO OUR INTERNAL CLIENT TO SUPPORT THE CLIENT’S BUSINESS OBJECTIVES.
THE OBJECTIVE OF THE INTERNSHIP WILL BE TO STRENGTHEN OUR DATA MANAGEMENT IN THE RECRUITMENT CAPACITY, SUPPORT THE IC CONTRACTS, SUPPORT THE LEARNING & DEVELOPMENT ACTIVITIES AND OTHER HR ADMINISTRATIVE TASKS FOR THE REGIONAL OFFICE (RO) AND COUNTRY OFFICES (COS) WHEN REQUESTED BY THE HUMAN RESOURCES FOCAL POINTS (HRFP). WE ARE LOOKING FOR A PROACTIVE INDIVIDUAL WHO IS PASSIONATE ABOUT PEOPLE AND EAGER TO EXPLORE HOW ARTIFICIAL INTELLIGENCE (AI) AND DESIGN THINKING CAN MODERNIZE THE EMPLOYEE LIFECYCLE.

YOU WOULD BE RESPONSIBLE FOR:
UNDER THE TECHNICAL SUPERVISION OF THE HRBP IN THE RO, THE INTERN WILL:
SUPPORT THE HRFP IN THE COS: VERIFY THAT ALL COUNTRY OFFICES ARE USING THE RIGHT TEMPLATES FOR THE WHOLE HR EMPLOYEE CYCLE AND THAT THE INFORMATION IS BEING STORED ACCORDING TO THE DIVISION FOR HR GUIDANCE.

RECRUITMENT & ON-BOARDING: SUPPORT THE HRFP IN THE COUNTRY OFFICE IN ENSURING THE CORRECT USE OF THE NEW ERP, QUANTUM, PARTICULARLY AROUND RECRUITMENT. SUPPORT THE ADVERTISING OF VACANT POSITIONS ON DIFFERENT EMPLOYMENT BOARDS, SOCIAL MEDIA AND RELEVANT RECRUITMENT PLATFORMS, COLLABORATING WITH THE COMMUNICATIONS DEPARTMENT. LIAISE WITH RECRUITERS, UNIVERSITIES AND POSSIBLE OTHER STAKEHOLDERS TO SOURCE AND ATTRACT TALENT IN THE REGION. ENSURE THAT THE RECRUITMENT TRACKER FOR THE RO IS UPDATED AND THAT TIMELINES
ARE COMPLETED. ENSURE THAT THE RECRUITMENT FILES ARE COMPLETE WITH ALL THE RELEVANT DOCUMENTS.
SUPPORT IN INFORMING APPLICANTS OF THE OUTCOMES OF THE RECRUITMENT PROCESS. COORDINATE WITH THE HIRING MANAGER THE AVAILABILITY OF THE NECESSARY RESOURCES FOR NEW STAFF AND ENSURE THE CORRECT DEVELOPMENT OF THE NEW STAFF’S DAY 1 IN THE REGIONAL OFFICE (OFFICE, COMPUTER, IDENTITY CARD, ORGANIGRAMS) . COLLECT THE ELEMENTS AND PREPARE STAFF ANNOUNCEMENTS FOR NEW EMPLOYEES IN THE REGIONAL OFFICE.
LEARNING & DEVELOPMENT:

SUPPORT THE TEAM IN BUILDING A LEARNING AND DEVELOPMENT STRATEGY BY COMPILING RELEVANT DATA AND STATISTICS AND IMPLEMENTING MONITORING AND EVALUATING TOOLS.

MONITOR COMPLETION OF THE MANDATORY COURSES AND SEND PERSONALIZED REMINDERS IF NECESSARY.
CREATE PRESENTATIONS AND OTHER MATERIALS FOR TRAINING ON HUMAN RESOURCES BEST PRACTICES AND POLICIES FOR THE LACRO REGION.
PERFORM OTHER HR DUTIES AS REQUIRED.

DESCRIPCIÓN DE LA TITULACIÓN:
QUALIFYING FOR AN INTERNSHIP
ALL INTERNS MUST MEET THE FOLLOWING EDUCATIONAL AND OTHER ELIGIBILITY REQUIREMENTS

EDUCATIONAL REQUIREMENTS
● BE ENROLLED IN A FIRST UNIVERSITY DEGREE PROGRAMME (SUCH AS BACHELOR ́S DEGREE OR EQUIVALENT) AND HAVE COMPLETED ONE FULL ACADEMIC YEAR.
● BE ENROLLED IN A POSTGRADUATE DEGREE PROGRAMME (SUCH AS MASTER ́S PROGRAMME OR HIGHER);
● HAVE RECENTLY GRADUATED WITH A UNIVERSITY DEGREE AS DEFINED ABOVE AND, IF SELECTED, MUST START THE INTERNSHIP WITHIN ONE-YEAR OF GRADUATION; OR
● BE ENROLLED IN A POSTGRADUATE PROFESSIONAL TRAINEE PROGRAMME AND UNDERTAKE THE INTERNSHIP AS PART OF THIS PROGRAMME.

OTHER ELIGIBILITY REQUIREMENT
● DEMONSTRATE INTEREST IN THE FIELD OF HUMAN RESOURCES;
● FLUENT IN ENGLISH AND SPANISH.
● CURIOSITY AND BASIC SKILL IN USING GENERATIVE AI (E.G., CHATGPT, CLAUDE, CANVA AI) TO ENHANCE TEXT, IMAGES, OR DATA ORGANIZATION.
● DEMONSTRATE ABILITY TO ADAPT TO NEW ENVIRONMENTS AND TO ESTABLISH AND MAINTAIN GOOD WORKING RELATIONS WITH INDIVIDUALS OF DIFFERENT CULTURAL BACKGROUNDS.
SKILLS
● INITIATIVE, SOUND JUDGMENT AND DEMONSTRATED ABILITY TO WORK
HARMONIOUSLY WITH STAFF MEMBERS FROM DIFFERENT NATIONAL AND CULTURAL BACKGROUNDS.
● STRONG ATTENTION TO DETAIL AND DATA ANALYSIS SKILLS;
● MICROSOFT OFFICE SKILLS.

LEARNING ELEMENTS:
UPON COMPLETION OF THE ASSIGNMENTS, AND DEPENDING ON THEIR DURATION AND ASSIGNED WORK-STREAMS, THE INTERN WILL GAIN THE FOLLOWING KNOWLEDGE ASSETS:
● WORK ALONGSIDE PROFESSIONALS FROM DIVERSE CULTURES IN A MULTICULTURAL UN SETTING.
● UNDERSTANDING OF UNFPA, ITS MANDATE, PROGRAMMES AND HUMAN
RESOURCE MANAGEMENT PROCESSES AND SYSTEMS.
● UNDERSTANDING OF KEY UNFPA’S HUMAN RESOURCE MANAGEMENT POLICIES AND PROCEDURES AND THE MECHANISMS THROUGH WHICH THESE ARE IMPLEMENTED.